The Constitution of The British Cichlid Association.
The Association will be called The British Cichlid Association.
The short form of the name will be The BCA.
2. Aims and objectives.
The aims and objectives of the Association will be:
To promote the hobby of keeping fish of the family Cichlidae or Cichlids. To promote the study and breeding of Cichlids. To promote and support the conservation of Cichlids in the wild (and Captive Breeding of endangered species). To provide a web site and on line forum to support these aims.
Membership should consist of officers and members of the Association.
All members will be subject to the regulations of the constitution and by joining the Association will be deemed to accept these regulations and codes of practice that the Association has adopted.
Members will be enrolled in one of the following categories:
Full member. Life or Honorary member.
Full and Life/Honorary members will have access to the Members only area of the forum and will be entitled to a free electronic copy of the Association publication Cichlidae, which will be published 6 times a year.
No Member shall reveal their Forum user name and password to anyone else. No member shall allow their forum account to be used by anyone else.
4. Membership fees.
Membership fees will be set annually and agreed by the Management Committee and any changes confirmed by general membership vote at the Annual General Meeting.
Fees will be paid: annually on anniversary of date of joining.
Forum membership will be free for non-members and will allow access to all areas of the forum except the member’s only area.
5. Officers of the Association.
The elected officers of the Association will be: Chairman. Honorary Secretary. Treasurer. Membership Secretary Publicity Officer. Cichlidae Editor. Technical Editor
Non-Elected officers include: Vice Chairman Events Manager/Consultant IP Editor/Consultant All officers, except Non-Elected Officers, will retire each year but will be eligible for re-appointment. Notification of nominations for posts will be made to the Secretary no less than 20 days before the annual general meeting. Nominations will be posted on the members only area of the forum no less than 14 days before the AGM. Where more than one nomination a notification of election will be made on the members only area of the forum.
Where an officer of the Association resigns, or where no nomination for a post is received the committee shall have the power to co-opt a member into that role. Notification of such will be made in the member’s only area of the forum within 14 days.
The Association will be managed through the Management Committee consisting of the officers of the Association.
The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the Association.
The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfill its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the Association rules, regulations or constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All Association monies will be banked in an account held in the name of the Association.
The Association Treasurer will be responsible for the finances of the Association.
The financial year of the Association will end on 30th June.
A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
A full set off accounts including the cash book will be published on the member’s area of the Web Site.
Any cheques drawn against Association funds should hold the signatures of two officers.
No officer of the Association shall make any expenditure in excess of £50 on behalf of the Association or bind the Association to such expenditure without the prior agreement of the Treasurer.
8. Annual General Meetings.
The Annual General Meeting will be held at the Autumn convention of the Association. Notice of the Autumn convention will be made on the BCA Forum at least 30 clear days prior to the date of the convention. Where no autumn Convention is held notice of Annual General Meetings (AGM) will be given by the Association Secretary by publishing the date on the BCA member’s only forum not less than 30 clear day’s notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the accounts.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM. 30 day’s notice of any EGM will be published on the BCA member’s only forum
Resolutions for consideration at an AGM or EGM must be sent to the Secretary no less than 24 days before the meeting and published on the members only area of the forum not less than 14 days before the meeting.
8.1. Voting for resolutions and elections of officers.
When a resolution or notification of election is placed on the forum the members may place a proxy vote against the resolution.
Votes for resolutions may be agree, disagree, or at the discretion of the Chair.
Votes of officers will for one officer for each position.
Voting at the AGM will be by show of hands of those members not casting a proxy vote. These votes will be added to the proxy vote for the total vote. Officers will be elected on a first past the post basis.
9. Discipline and appeals.
All complaints regarding the behaviour of members should be presented and submitted in writing or by email to the Secretary.
The Management Committee will hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within10 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Secretary receiving the appeal.
A resolution to dissolve the Association can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the Association that remain will be donated to an appropriate body for the conservation of Cichlids.
11. Amendments to the constitution.
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
The BCA hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.